Effective Date: July 1, 2025
Identity & Contact: name, photo, signature, date/place of birth, sex, nationality, civil status, student/employee ID, address, email, mobile/telephone.
Academic & School Records: admission forms, test results, prior school records, grades, class schedules, attendance, disciplinary records, guidance notes (as permitted by law), scholarship data, honors/awards.
Family/Guardian Information: name, relationship, contact details, emergency contacts.
Financial & Billing: tuition/fees, payment records, scholarship/financial aid applications, bank account details (if provided), receipts, official documents.
Employment (for staff & applicants): résumé/CV, credentials, background verification results, evaluations, timekeeping and payroll information.
IT & Device Data: IP address, device identifiers, cookies, browsing data, app usage, access logs to school systems/Wi-Fi.
Campus Safety & Facilities: CCTV footage, visitor logs, incident reports, medical/clinic entries related to first aid or school health services.
Photos/Audio/Video: documentation of classes, events, competitions, worship/formation activities, and marketing materials (with appropriate consent).
Special Categories (processed only when lawful and necessary): health information for school health services, guidance/counseling notes, and government IDs.
Directly from you: forms (online and paper), emails, calls, chats, admissions/registrar windows, HR, clinic, guidance, libraries, events, surveys.
From parents/guardians: when required for minors or for emergency purposes.
From school systems and devices: LMS/portal usage, website cookies/analytics, access control, Wi-Fi logs.
From third parties: previous schools, scholarship sponsors, partner companies for OJT/internship, background verification providers, government agencies when legally required.
Admissions & Enrollment: evaluate applications, verify credentials, create student records.
Academic Delivery: scheduling, instruction, assessment, grading, advising, guidance and counseling, learning management systems, library services.
Student Affairs & Formation: chapel/formation programs, student organizations and activities, sports, leadership and community engagement.
Safety & Security: campus access, CCTV monitoring, incident response, emergency alerts, health clinic and contact tracing as permitted by law.
Administrative & Legal: billing/collections, accounting/audit, compliance with CHED, DepEd (for High School), TESDA (if applicable), and other regulators; reporting to government when required.
Employment & HR: recruitment, appointment, performance management, payroll/benefits, statutory reporting.
Alumni Relations & Marketing: maintain alumni database, send school news and event invitations, publish yearbooks and school achievements (subject to opt-out/consent where required).
Research & Quality Assurance: surveys, program reviews, accreditation, analytics for service improvement (using aggregated/anonymized forms when possible).
Website & Systems: operate and secure our websites, portals, and networks; measure usage and improve user experience.
Legal Claims: establish, exercise, or defend legal claims and enforce school policies.
Consent (e.g., optional marketing materials, public posting of student photos, alumni features).
Contractual necessity (e.g., enrollment/tuition processing, employment).
Legal obligation (e.g., regulatory reports, tax and accounting records).
Vital interests (e.g., medical emergencies, safety/security matters).
Public task/authority or legitimate interests (e.g., campus safety via CCTV; service improvement via non-intrusive analytics)—balanced against your rights.
For minors, we obtain consent from the parent or legal guardian when required by law.
Internal recipients: authorized school offices (Admissions, Registrar, Academics, Student Affairs/Guidance, Finance, HR, IT, Security).
Service providers (“data processors”): cloud hosting, student information systems, learning platforms, SMS/email gateways, payment processors, ID printing, document storage, auditing—bound by data processing agreements and security measures.
Partner institutions/companies: internship/OJT placement, competitions, exchange programs—limited to necessary data.
Government & regulators: CHED, DepEd (High School), PRC, TESDA, DOH/LGUs (as applicable), courts/law enforcement—only when legally required.
Publications/Media: honor rolls, graduation programs, event photos, press releases—subject to consent/opt-out rules.
In emergencies or as required by law.
We do not sell personal data.
Student permanent records & transcripts: long-term/permanent archival.
Admission files of non-enrolled applicants: up to 2 years.
Financial & accounting records: 10 years from transaction date.
CCTV footage: typically 30–60 days unless needed for an investigation.
Clinic logs & incident reports: as required by health/safety regulations.
HR/employment files: for the term of employment + statutory periods.
Be informed of processing activities.
Object to processing (when based on consent or legitimate interests).
Access and rectify your personal data.
Erase or block (subject to legal and contractual limitations).
Data portability (when technically feasible).
Damages and file a complaint with the National Privacy Commission.
To exercise your rights, please contact our Data Protection Officer (DPO) (see Section 12). We may need to verify your identity and request supporting documents.
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